Audio Visual and Tech Support Information (A/V)

Audiovisual Information:  All meeting rooms have either a LCD projector or large monitor, a laptop computer, a video/mic/speaker device, and a slide advancer. The computers are operating with Windows 10. They are equipped with Microsoft Office 365, Adobe PDF Reader, Adobe Air, PowerPoint Reader, Media Player, and antivirus software. You should come to the session with your presentation saved on a USB-A flash or thumb drive. Please use an inexpensive, disposable drive that you can throw away after the presentation. Though antivirus software is loaded on the computer, there still exists the possibility your drive can get infected. Many people will be using the computers over the course of the conference and some viruses could be transmitted despite these precautions.

Presenters will NOT be able to use their own laptop computers for presentations. All sessions except posters are hybrid. The conference computers are preloaded with the correct information for your hybrid events. DO NOT DISCONNECT THE LAPTOP COMPUTER; this may cause the LCD projector to reset, and you may need technical support to fix it. This will use up the limited time you have for your presentation.

If you have problems, call ENCORE at (312) 917-3462. Let them know you are with the MPSA Conference, the room you are in, the type of problem you are experiencing, and that you need an A/V engineer to assist you. For security reasons, the laptop computers and LCD projectors will be removed from all meeting rooms immediately upon conclusion of each day’s panels.

Meeting Room Wireless Instructions. The MPSA will have two wireless networks available for attendees. Follow these instructions to connect to the Wi-Fi:

  • Turn on the wireless connection of your device to view available Wi-Fi networks.
  • Select either the “Hilton Honors Meeting” or the “MPSA” wireless network.
  • Launch your web browser. You will be directed to the hotel Wi-Fi connection page.
  • Type in the Wi-Fi access code: MPSA2024 (the code is the same for both networks)
  • Click “Connect.”

A presenters’ Green Room is in Burnham 3 on the 7th floor. A/V equipment is set up so that you can test your presentation in advance. The room will be open Thursday through Saturday, 7:00 a.m. – 7:00 p.m.; and Sunday 7:00 a.m. – 10:30 a.m. Meeting Rooms will be open by 7:30 a.m. should you need to test your presentation before the start of the 8:00 a.m. sessions.

What should I do if my discussant doesn’t show up for the session? All discussants in the conference program have confirmed their participation and are expected to perform their roles. If there is an emergency that requires last-minute cancellation, discussants should make every effort to email the written comments that they would have given, so that the chair and panelists can read and discuss those comments during the session. In the event that the discussant(s) does not arrive for the session, and has not communicated their absence to any of the panelists, panelists should still present their papers and exchange feedback with one another. After the session, please inform the MPSA of the discussant’s absence by emailing the Conference Director (speelmon@mpsanet.org).

Charging Station: We will have two locking cell phone charging stations on the 4th floor. One charging station is in the Red Lacquer near the registration area. The other is in the Grand & State Ballroom.  If you need to charge your cell phone simply open one of the available slots on the charging station, connect your phone to the charger and enter a numerical code to lock your slot. You create the numerical security code for your charging slot and therefore, it is unique to you. You must remember and enter that code when you are ready to retrieve your phone from the charging station. This set it and forget it process allows you to securely charge your device while you continue to conduct your conference activities and return when charging is complete. The charging station accepts various types of mobile devices so there’ll be a charging connection that fits your device. Use of the charging station is free.

 

Download the 2024 MPSA Annual Conference Mobile App

The app features the conference program agenda as well as a host of additional features. With the app you can:

  • View the entire program agenda.
  • Set up your personalized schedule.
  • Search sessions by day, section, room location, etc.
  • View the exhibitor list and visit virtual booths.
  • Locate resources and helpful information.
  • Be alerted via app notifications of receptions, late breaking sessions, and other important information.

IMPORTANT NOTE: The conference app is only available to pre-registered attendees. If you have colleagues registering onsite, they will only receive access to the app after they have completed their registration.

Please Download the Mobile App Before Arriving
The app requires download and installation on your mobile device prior to using it. Advanced download will allow us to maintain strong Wi-Fi connectivity speeds onsite. We are asking all pre-registrants to download the app and log in before arriving at the conference. The hotel will provide free Wi-Fi in most areas. Due to the volume of users, the speed may vary. If you have technical questions during download, please contact support@bravuratechnologies.com.

To download the app, search for “MPSA 2024” or “MPSA” in the Apple App Store for iOS devices or the Google Play Store for Android devices. You may also access the app by scanning the QR code below. The app is not available for download on Amazon devices.

Log in to the Conference Mobile App
After downloading the app, you must log in with the email address you used to register for the event. If you are having trouble getting into the app, it may be because your email address was mistyped when you completed your registration. If you require assistance accessing or operating the app, please come to the staff information booth on the 4th floor on Thursday, Friday, and Saturday 7:00 a.m. – 5:00 p.m. and Sunday 7:30 a.m. – 10:00 a.m.

 

Looking for additional resources for the conference and/or your visit to Chicago?

View Author Guidelines, Chair Guidelines, Discussant Guidelines, Lightning Talk Guidelines and FAQs, Poster Guidelines and FAQs, Instructions for Virtual Attendees, and Tips for Using Zoom.

We’ve also curated several Travel Resources, Onsite Details, Local Dining options, Family Resources, and Health and Emergency Services locations and contact information. A Conference Guide can be found here.