Before the Conference
- Use the online conference program to review the schedule and lineup for your session.
- Upload your paper to the online conference program two weeks prior to the event.
- As a courtesy, please email a copy of your paper to the chair and discussant(s) for your session. You can locate the email addresses for your fellow panelists by logging in to the online conference platform, navigating to your session, and clicking on the name of an individual chair or discussant. You must be logged in to view email addresses.
- For in-person presenters, prepare your presentation on a USB-A flash drive formatted for a Windows-based PC.
The Day of the Session
- If you are presenting in-person, arrive at the conference room 10 minutes before the session begins, and bring your USB-A flash drive. If you are presenting virtually, log in to the online conference platform early and navigate to your session. Be ready to enter the virtual Zoom meeting room when it opens. As a reminder, all sessions are being recorded.
- Be prepared to speak for no more than the allotted time as determined by the chair of the panel.
- Be courteous: set your phone to silent and turn off computer notifications.
- For in-person presenters, when it is your turn to present:
- Stand near the projector screen and stay in the camera frame during presentations.
- Project your voice loudly.
- Share screens in Slideshow View.
- Stay on time.
- Inform the Chair if a virtual presenter is not called upon at the designated time to present.
- For virtual presenters, when it is your turn to present, have your presentation opened and ready on your computer. Use the Share Screen feature in Zoom so that in-person audience members can see your presentation (in Slide Show view). Please remember to stop screen sharing when you have completed your presentation.
- The Chair of the session will:
- Follow the order and timing listed in the conference app or print program and make sure virtual attendees are included.
- Introduce the session and all speakers (both virtual and in person).
- Instruct virtual audience to use the Zoom chat for questions and monitor the chat for questions or comments.
- Instruct presenters and discussants to stay in the camera frame during presentations and repeat questions from the audience for virtual attendees.
- Instruct presenters to share screens in Slideshow View.
- Zoom sessions will close automatically at the scheduled session end time.
- Provide a two-minute warning prior to the scheduled end time and do not end the Zoom meeting prior to the automatic end of the session.
- What should I do if my discussant doesn’t show up for the session? All discussants in the conference program have confirmed their participation and are expected to perform their roles. If there is an emergency that requires last-minute cancellation, discussants should make every effort to email the written comments that they would have given, so that the chair and panelists can read and discuss those comments during the session. In the event that the discussant(s) does not arrive for the session, and has not communicated their absence to any of the panelists, panelists should still present their papers and exchange feedback with one another. After the session, please inform the MPSA of the discussant’s absence by emailing the Conference Director (speelmon@mpsanet.org).
- What should we do if the chair is absent?
All chairs listed in the conference program have confirmed their participation and are expected to fulfill their role. In the event of an emergency, chairs should make every effort to notify session participants in advance and designate a replacement. If the chair does not arrive and has not communicated their absence, the first discussant should step in to serve as chair. For Lightning Talk sessions, where there are no discussants, the first presenter should assume the role of chair. The acting chair should follow the hybrid conference instructions posted in the room and may refer to additional guidelines for chairs here.Chair responsibilities include:- Introducing each paper, its author(s), and the discussant(s).
- Introducing each paper and the authors as well as the discussant(s).
- Managing time to ensure all presenters stay within their allotted slots. As a guideline:
- 5 presenters: 10 minutes each
- 4 presenters: 13 minutes each
- 3 presenters: 14 minutes each
- This should be followed by approximately 20 minutes for discussant comments and 15 minutes for audience Q&A.
- Ensuring that discussion remains respectful and productive.
After the session, please inform the MPSA of the chair’s absence by emailing the Conference Director (speelmon@mpsanet.org).
General Presentation Tips
- Prepare your presentation with the time limit in mind. You will not be able to present your entire paper; summarize and focus on the main points.
- Prior to the conference, practice your presentation with a timer.
- If you are using a PowerPoint presentation, the slides should be used to complement your talk, not to replace it. Avoid placing lengthy blocks of text in your slides, and do not read from the slides during your talk. In general, PowerPoint presentations should be limited to brief summaries of the main points, and to findings that benefit from visual display.
Simplicity over Complexity. Clear, Large Visualizations. Practice Before You Present. Read these tips and more in the MPSA Blog, “From Nerves to Knockout: Essential Tips for Conference Presentations” by James Steur, Ph.D. Candidate, University of Illinois at Urbana-Champaign!
If you are participating virtually, you can view the virtual conference instructions here.
Looking for additional resources for the conference and/or your visit to Chicago?
View Chair Guidelines, Discussant Guidelines, Lightning Talk Guidelines and FAQs, Poster Guidelines and FAQs, and Instructions for the Hybrid Conference and Virtual Attendees.
Explore Travel Resources, Onsite Details, A/V Details and Tech Support information, Local Dining options, Family Resources, and Health and Emergency Services locations and contact information.